The rota system that proves you gave proper notice.
Build and publish rotas, track compliance with the Employment Rights Act 2025, and keep the records to prove it — pick the plan that matches your team and sites.
Free
Everything you need to build and publish a rota, at no cost.
Up to 5 staff · 1 site
- Rota builder
- Staff records
- Publish & notify
- Worker mobile app
Standard
Day-to-day scheduling for a single team.
Up to 15 staff · 1 site
- Everything in Free
- Shift swaps & availability
- Holiday tracking
- Timesheets & pay records
- Absence recording with day-one SSP flaggingComing soon
- Exports
- Cost forecastingComing soon
Compliance
Proof you gave proper notice — built for the Employment Rights Act 2025.
Up to 40 staff · 1 site
- Everything in Standard
- Shift-offer ledger & notice-period tracking
- Cancellation register
- Guaranteed-hours calculator
- Dual holiday-pay engine (52-week average vs contracted hours)
- Working Time 48-hour monitoring & opt-out register
- Compliance dashboard
- One-click inspection-pack export (CSV)
- Six-year append-only record retention
Care Edition
Compliance, plus care-specific rostering and CQC-aligned reporting for managers.
Up to 40 staff · 1 site
- Everything in Compliance
- Key Worker continuity — the auto-scheduler favours a client’s named key worker
- CQC Inspection Report export, with an optional AI-generated narrative (evidence pack, not a CQC accreditation)
- DBS-expiry tracking, with expired records blocked from being scheduled
Multi-site
One staff pool across every location you run.
Up to 100 staff · 2+ sites
- Everything in Compliance, across every site
- Cross-site staff pooling
- Travel-time NMW check — flags pay periods that fall below minimum wage once travel between sites is counted
- Group reportingComing soon
- Custom roles & API accessComing soon
- DBS-expiry tracking included for care-sector organisations
Enterprise
5+ sites, or need more capacity than add-on blocks cover? We will quote for your setup.
5+ sites · Custom
- Everything in Multi-site
- Negotiated staff and site limits
- Priority support
- Onboarding support
Add-ons
Optional extras on top of any Standard-and-above plan.
Accounting & Payroll Export
Push approved pay records straight into Xero, QuickBooks or Sage — no manual re-entry.
Standard tier and above · manage from your Rota Manager account
WhatsApp Shift Notifications
Staff get new-shift, cancellation and swap-offer alerts on WhatsApp, opt-in, alongside push notifications.
Standard tier and above · manage from your Rota Manager account
Compare plans
| Free | Standard | Compliance | Care Edition | Multi-site | |
|---|---|---|---|---|---|
| Rota builder, publish & notify, worker mobile app | ✓ | ✓ | ✓ | ✓ | ✓ |
| Shift swaps, availability, holiday tracking | — | ✓ | ✓ | ✓ | ✓ |
| Timesheets & pay records | — | ✓ | ✓ | ✓ | ✓ |
| Absence recording (day-one SSP flagging) | — | ✓ | ✓ | ✓ | ✓ |
| Exports | — | ✓ | ✓ | ✓ | ✓ |
| Cost forecasting | — | ✓ | ✓ | ✓ | ✓ |
| Shift-offer ledger & notice-period tracking | — | — | ✓ | ✓ | ✓ |
| Cancellation register | — | — | ✓ | ✓ | ✓ |
| Guaranteed-hours calculator | — | — | ✓ | ✓ | ✓ |
| Dual holiday-pay engine (52-week average vs contracted hours) | — | — | ✓ | ✓ | ✓ |
| Working Time 48-hour monitoring, compliance dashboard, inspection-pack export (CSV) | — | — | ✓ | ✓ | ✓ |
| Six-year append-only record retention | — | — | ✓ | ✓ | ✓ |
| Travel-time NMW check (average hourly rate including travel between sites) | — | — | — | — | ✓ |
| Key Worker continuity scheduling | — | — | — | ✓ | Care sector only |
| CQC Inspection Report export, with AI narrative | — | — | — | ✓ | Care sector only |
| DBS-expiry tracking | — | — | — | ✓ | Care sector only |
| Cross-site pooling | — | — | — | — | ✓ |
| Group reporting | — | — | — | — | ✓ |
| Custom roles & API access | — | — | — | — | ✓ |
Frequently asked questions
What happens when the 2027 rules commence?
Thresholds are configuration, not code. They update automatically when the regulations are laid — there is nothing to re-purchase.
What counts as a site?
One physical location. Standard, Compliance and Care Edition each cover a single site. Running two locations means either two subscriptions or a Multi-site plan.
Can I change plan later?
Yes. Upgrades take effect immediately and are prorated; downgrades take effect at the end of your billing period.
What happens to my compliance records if I downgrade or cancel?
They are retained for the legally required six years and stay exportable, even on a cancelled account. Cancelling removes your ability to create new records — it never deletes the ones you already have.
Does DBS-expiry tracking come with Multi-site?
DBS-expiry tracking switches on for organisations registered in the care sector. Multi-site is used just as often by hospitality and facilities groups, so it is not on by default.